Export Metadata - space tools
- Technical Communications
- Robert Alexander Marshall
- Praveena Manohar
(Report Data Population) | Export Metadata |
Overview
The space tools Export Metadata utility lets you store the document metadata and its values that you have in pages and blog posts, and include them in a migration to the cloud. v7.9.0+
After exporting the metadata in a space, the following metadata is added as content properties in each document and migrated with the document:
Metadata set with the metadata macro of the Comala Metadata app
Metadata set with Comala Document Management Data Center set-metadata macro
Workflow parameter data that has been edited at the page level
Workflow parameter data at the space level is included in the migration data with the space workflow migrated to the cloud.
Pages with no workflow activity do not have metadata exported.
When would I want to use this?
The Export Metadata utility
Prior to migrating to the cloud, it lets you
store and include document metadata to include in the migration to the cloud
When using the Atlassian Confluence Cloud Migration Assistant migration, export metadata completion is checked for each space. Spaces in the migration plan where the utility has not been used are listed in downloadable reports in the Confluence Cloud Migration Assistant vendor app under pre-migration checks.
Export metadata
You can use the Export Metadata option to store the metadata for each page and blog post and include it in the migration to the cloud.
In space tools:
Navigate to the Document Management dashboard
Choose the Export Metadata tab
Under Export Metadata:
Choose Export Metadata
The metadata and values are exported from the following:
Metadata macro (from the Comala Metadata app)
Set-metadata macro (from the Comala Document Management Data Center macro)
Workflow parameters that have been edited at the page level
Workflow parameter data at the space level is included with the space workflow in the migration.
Each page and blog post contains metadata as a JSON content property. The metadata can be retrieved in the Confluence Cloud site using the Comala Document Management Cloud document metadata page macro.
See: Comala Document Management Cloud - Document Metadata page macro
Workflow activity
From Comala Document Management v7.10.1, the legacy workflow history for each page with an applied workflow is automatically included in the migration data as a custom content CSV file attachment. This is for use as an auditable record and is not accessible by the Comala Document Management workflow in your cloud site.
This workflow history is not accessible from the workflow in the cloud site, but can be viewed for audit purposes using the View Historical Activity option in the document activity report for each page.
However, in versions of Comala Document Management prior to v7.10.1, the space tools Attach Activity and Metadata utilities are available to let you manually create and add a CSV attachment to a page or space home homepage before migration.
See: How can I preserve workflow history when migrating my data to Confluence Cloud?
Need support? Create a request with our support team.