Minimum approvals

Contents:

1 Overview
2 Approval Behavior

Overview

You can configure an approval to require a minimum number of reviewers to approve or reject the content before the workflow can transition to the next state. The workflow state dialog displays the required number of users as empty outline avatars. These are filled when users complete their approval decisions.

Approval Behavior

When a review is in progress, individual reviewer decisions are displayed in the workflow state dialog. These decisions remain visible until the required minimum number of approvals is reached.

If more reviewers are assigned than the required minimum, the workflow will transition as soon as the specified number of approvals is received—regardless of whether all assigned reviewers have completed their review or whether any rejections have been made.

For example, if four reviewers are assigned and the minimum number of approvals is set to two, the workflow will transition to the next state (for example, Approved) as soon as any two reviewers approve, even if the remaining reviewers reject the content or have not yet responded.

Minimum approvals

Who can approve or reject

Workflow state dialog box on the page

cdmc-wf_builder_approvaleditor_anyonecanapprove_minimumapprovals_3.png

cdmc-wf_builder_approvaleditor_usercanbeassigned_minimumapprovals_2.png

cdmc-wf_builder_approvaleditor_setalluserstoapprove_minimumapprovals_1.png

If the selected Reviewers option includes assigned reviewers ( Automatically assign users, automatically assign groups, or manually assigned reviewers)

Approval is set as complete when the Minimum approvals are undertaken and agreed.
If there are more assigned reviewers than the minimum approvals value, not all of them need to undertake the approval decision to complete the approval.

cdmc_wf_popup_anyoncanapprove_require2approvals_emptyavatars.png

_{Anyone can approve - 2 minimum approvals - no reviewers assigned - no reviewer decisions}

cdmc_wf_popup_minapprovals_3_with_2preassigned_one_emptyavatar.png

_{Assigned reviewers - 3 minimum approvals - two reviewers assigned - no reviewer decisions - one empty avatar}

cdmc_wf-popup_minapprovals_3_twoassigned_oneapproved.png

_{Assigned reviewers - 3 minimum approvals - 2 assigned reviewers - one reviewer decision - one empty avatar}