Workflow elements and concepts
- Comala Publishing
Overview
Workflows in Comala Document Management Cloud consist of key building blocks that define how the content is reviewed, approved, and published. Understanding these elements helps you configure and manage workflows efficiently.
The workflow consists of the following elements:
States
States represent the stages a document goes through during its lifecycle.
Draft → In Review → Approved → Published are workflow states.
Learn more: States
Parameters
Parameters are customizable variables that are used to configure the workflow behavior.
Learn more: Parameters
Transitions
Transitions move a document from one state to another. Transitions can be manual (triggered by a user) or automatic (triggered by events or conditions)
Learn more: Transitions
Approvals
Approvals are decisions required from specific users or groups before a document can be published. It can be assigned to individuals, roles, or groups.
Learn more: Approvals
Triggers
You can use workflow triggers to automate your documentation process and respond dynamically to key workflow events. For example, a trigger can automatically send an email notification when a page is submitted for review
Learn more: Triggers
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