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Use case: Build a task structure by versions

Use case: Build a task structure by versions

Goal

 

Structure and visualize work within BigPicture according to Jira versions.

Organize and manage project tasks by Jira versions in BigPicture and enable better release planning and visibility.

Scenario

 

A project manager manages a software product with multiple planned releases. To align work with these release timelines, they structure tasks by Jira versions in BigPicture. Each version represents a logical grouping of Jira issues assigned to a specific release. This allows for planning, visualizing, and monitoring progress per version.

Key benefits

  • Release-focused planning - organize tasks by Jira versions to match delivery schedules.

  • Better visibility - get a clear view of what’s included in each release and how tasks are progressing.

  • Easy change management - identify gaps within versions and adjust task assignments accordingly.

Contents:

Contents:

Preconditions

Role You need at least a box admin role to manage the box configuration.

box The box needs to be populated with a Jira project.

Jira versions You need to have versions defined in Jira. You can’t create Jira versions directly in BigPicture.

Build a task structure by versions step-by-step

  1. Go to box configuration > Tasks > Task structure.

  2. Select the Release option.

  3. Click Save.

  4. Once saved, projects and versions are added as task types on the box configuration > Tasks > Scope definition page.

  5. The changes are immediately reflected on the Gantt chart.

Tip:

  • Click the Key link on the Gantt’s task list to be redirected to a selected version in Jira.

  • You can move tasks between versions in BigPicture. All changes are instantly reflected in Jira.

The video presents how to create a version-based task structure.

Video presenting how to build task structure by versions.

Expected outcomes

  • Tasks are successfully organized by versions in BigPicture.

  • A project manager gains a clear view of planned work within each release version.

  • A project manager can monitor release progress, adjust plans, and move tasks between versions in BigPicture as needed. All changes are instantly reflected in Jira.

Additional resources

  • Expand to watch an overview video about the task structure in BigPicture.

  • Expand to watch a video about the task structure based on components, versions, and sprints.

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