Configuration

Overview

As a global administrator in Confluence global administration

Choose Document Control in the left-hand sidebar:

These three screens let you to manage the app configuration of Comala Document Control in the spaces across the instance.

You can choose Configuration to

Set the spaces where workflows can be defined
The workflow activity
The page visibility
Hide app action options, such as Add Workflow, in the page tools menu

Other options let you to manage

Email notifications for workflow events
E-signature authentication method for approvals requiring reviewer authentication

Global configuration

The global administration Configuration screen lets you manage the general configuration of Comala Document Control.

Comala Document Control - global configuration

Choose the Edit button for each setting to change the global configuration.

From v2.4.0, a global administrator can choose to hide the app action options in the page tool menu. For example, the Add Page Workflow option.

Workflow Activity and Visibility

Only space administrators and page editors can see draft content and the workflow activity in reports by default.

This visibility can be set so that any user can view the drafts and the workflow activity.

Page Update Reset

The default, Reset, requires content reviews to be undertaken every time you transition to a state containing the content review.

If this is set to Ignore, then there is no requirement for a content review to be undertaken when the workflow returns to a previously visited state with a content review.

Published View Macro Transform

If enabled, any content displayed using the include and excerpt-include macros only shows the approved final state version of the referenced page with an applied workflow. If the page is only in draft, no content is rendered.

Document Actions Dashboard Component

If enabled, the Confluence dashboard displays a user's pending document actions, such as pending assigned approvals.

Enable CDC Actions in Page Tools

You can clear this option to hide the app action options, such as Add Workflow, Edit Parameters, Remove Workflow, from the page tools menu.

Usage Statistics

When enabled, anonymous usage statistics are sent to Appfire to help improve the product.

Security

Global administrators can configure workflows in which spaces can be defined.

The addition and application of Comala Document Control Workflows can be Allowed or Restricted.

This can be done separately for:

Space workflows - workflows managed and applied solely by space admins
Page workflows - workflow added by users on a page-by-page basis or blog-by-blog basis

Restrict (or allow) the use of Comala Document Control for specific spaces, which can be done by listing allowable spaces using their space keys in a comma-separated list.

Both space workflows and page workflows can be enabled in the same space.

If the space administrator enables the space mode workflow in a space, any added page workflow is overridden by the space workflow.

Impersonation group for Refresh Data

This user group is used to impersonate a Confluence administrator when running the refresh data process in a space. It lets a space administrator successfully refresh the workflow data for a space, including pages with page-level edit restrictions.

cdmdc_globalconfigruation_impersonatio groupfordatrefresh_witheditbutton.png

Edit the settings to add a Confluence user group with global administrator permissions:

Default value: Not set
Accepted value: Confluence user group
- requires a group with Confluence global administrator permission

Adding a Confluence administrator group ensures the data refresh process in a space has access to restricted pages in the space.

Configuration - global