Assigning reviewers
Overview
Users can be manually assigned, reassigned, and unassigned in a content review as reviewers.
the content review must allow the manual assignment of reviewers
the user assigning a reviewer has edit permission for the page
A content review can also be configured to limit the users who can assign reviewers.
Reviewers can also be
assigned automatically by the workflow
limited by the workflow
Limiting who can assign reviewers via workflow approval settings helps manage permissions, ensures oversight, and maintains review process integrity.
How do I know if I can manually assign reviewers?
A content review in the workflow must be configured to be assignable and the assignor must have at least edit permission for the page or blog post.
In a state with a content review, look for the + Add reviewer button next to the Approve and Reject buttons
If reviewers are already assigned, the add reviewers option is simply a “+” symbol.
The option to manually assign reviewers using the workflow popup is only displayed if the named approval (content review) is configured as assignable in the workflow
Assigning reviewers
Click the + Add Reviewer button on the workflow popup – you will be presented with a search screen like the one shown below.
Searching
You can search by full name, username, or email address.
You'll usually need to type two or more characters before the results appear.
Assigning
When you've found who you're looking for, click the grey button on the right to assign them to the review.
If you need to leave a note for reviewers, click the Add a note link and enter your note. They'll see it in notifications and emails.
Saving changes
click the blue Assign button in the dialog box to save the reviewer assignments
The assignee avatars are displayed on the workflow popup
Comala Document Management suggests users specified in the user, group, selectedapprover or selectedapprovers parameter on the approval macro. If these parameters are not specified, recent contributors to the page are suggested.
the number of possible assignees displayed is a maximum of 15
if the possible assignees specified using the
user,group,selectedapproverorselectedapproversexceed the default number of 15 a search is required
Edit the default number for the list of possible assignees in the Global Advanced Configuration.
Unassigning and reassigning reviewers
To reassign or unassign reviewers, return to the assignment search screen by clicking the small "plus" button next to the list of the assignees (see the previous screenshot).
Unassign
hover over the listed assignee "check" button
click it to remove the assignee
Choose Unassign to confirm.
On this same screen, you can add new reviewers too – see Assigning Reviewers section above for details.
See also
Need support? Create a request with our support team.