Workflow usage report
Overview v7.9.1+
Workflow usage reports let you generate detailed reports to analyze the use of Comala Document Management workflows in your Confluence instance. These reports help you assess app usage and understand how different workflows are used. They are especially useful when preparing for a migration to Confluence Cloud.
Each report is generated as a downloadable CSV file.
Pre-migration reports
Pre-migration reports are useful when planning a migration to Confluence Cloud.
The report provides options to generate three downloadable CSV exports
Click Space Workflows to generate and download a CSV that shows a detailed report on how all space workflows, including linked global workflows, are enabled and applied in the instance's spaces
Click Page Workflows to generate and download a CSV that provides a detailed report on how page workflows are enabled and applied on documents in the instance
Click Page Restrictions to generate and download a CSV that provides a report on documents (pages and blog posts) with active page-level restrictions, including inherited restrictions, in the instance (from v7.11.0+)
Documents with page restrictions can affect the migration of workflow data when migrating your instance to Confluence Cloud, and need to be removed before undertaking a migration.
Space Workflows and Linked Global Workflows Report columns
The following columns display a separate row for each workflow in each space in the instance.
Space Name
Space Key
Workflow Name
Type - workflow template scope (global or space)
Workflow Labels - displays the added labels to your workflows
Has Invert Labels
Workflow Active
Last Space Update
Potential Pages with this Workflow
Total Pages in Space
Workflow Markup
Translated Workflow Size Over the limit
Page Workflows Report columns
The following columns display a separate row for each workflow on each page and blog post in the instance.
Space Name
Space Key
Workflow Name
Page Title
Content ID
Workflow Markup
Page Restrictions Report columns
The following columns display a separate row for each page and blog post in the instance with an active workflow:
Content ID
Title (content title)
Space Key
Permission Type (Edit or View)
User Key
Username
User email
Restriction Type (explicit or inherited)
Ancestor ID (if the restriction is inherited)
Auditing and Validation Reports
The Page Parameters and Metadata Report provides a list of all the existing page parameters and metadata set by either the Comala Document Management app or the Comala Metadata app in all the spaces in the instance. v7.12.0+
The following columns are displayed for each separate row generated for each page parameter and metadata item:
Space key
Space name
Content title
Content ID (page or blog post ID)
Metadata name (name of the metadata variable)
Metadata value (value of the metadata variable)
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