Snapshot Publishing - space configuration
- Technical Communications
- Robert Alexander Marshall
- Marie Rosema
Overview
The space snapshot publishing dashboard is used to manage snapshot publishing and snapshot collections in a space.
A space administrator must enable Snapshot Publishing in the space by choosing Use Snapshots. Once active, the space administrator can
link snapshot collections to the space
create a new collection linked to the space
manage collections linked to or created in the space
manage snapshots in the linked collections
Space must be enabled for snapshot publishing in the Comala Publishing global Snapshot Publishing configuration.
Enabling Snapshot Publishing in a space
The space must be enabled to use Snapshot Publishing by a global administrator.
Once enabled at the global level, it is the space administrator who enables snapshot publishing in a space by choosing Use Snapshots in the snapshot publishing dashboard.
To access the snapshot publishing dashboard, a space administrator must be a collection manager - a member of the Confluence user group added to the Collections Managers group in Comala Publishing global Snapshot Publishing configuration
Snapshot publishing dashboard
To open the Snapshot Publishing dashboard for a space
choose space tools
select Snapshot Publishing
If snapshot publishing has not previously been enabled for the current space choose Use Snapshots.
By default, a collection is added to the space on the first use of the snapshot publishing dashboard.
This collection is named using the current space key.
A Create snapshot option byline is added to
all documents in the space
any new documents added to the space
The space administrator must change the default collection permissions to allow users to view or contribute snapshots to the collection.
The space administrator has the following options
Add Collection
A space administrator creates a new collection in the space using the Add Collection option.
Add the new collection name and any collection view and contribute user permissions.
Choose Save to add the new collection to the snapshots publishing dashboard.
The space administrator will be the collection manager.
Link Collections
A space administrator links a collection to the space using the Link Collections dropdown menu.
Once a collection is linked to a space, snapshots can be added to the collection from the Confluence space content.
Manage a collection
A space administrator manages a collection in a space using the collections ellipsis menu.
Edit the collection settings including user view and contributor permissions
Unlink the collection from the space
Remove the collection to delete the collection from the instance
Removing the collection does not delete any snapshots in the collection. These snapshots will remain in any other collections they were added to. If there is no other collection in the space that contains a snapshot, the snapshot is added to a default Unassigned collection in the space.
The space administrator requires the appropriate collection permissions.
If the space administrator is not the collection owner, the ellipsis menu only displays enabled options to
View the collection settings
Unlink a collection from the space
Manage snapshots in a collection
A space administrator manages a snapshot in a space using the snapshot document ellipsis menu options.
Link to - link the snapshot to another collection linked to the space
Move to - move the snapshot to another linked collection in the space
Move to also removes the snapshot from the current collection
Remove from the collection - remove the snapshot from the collection
Removing the snapshot from the collection does not delete the snapshot. It will remain in any other collection it was added to.
If there is no other collection in the space that contains this snapshot, the snapshot is automatically added to a default ”Unassigned” collection in the space.