Space Publishing

Content can be published and synchronized from one space to another space in the same instance.

Space Publishing is used to copy and sync space content from a source space to a target space.

a target space must first be linked to the source space for space publishing

A space administrator can

publish and sync all the space content content in a single publish action

The space administrator can also choose to allow the publishing on a page-by-page basis (single-page publishing). This enables users with edit permission to publish and sync individual pages using the option in the publishing popup on each page.

If a Comala Document Management workflow is applied to a document, publishing can also be configured to occur on a transition to the workflow final state.

Publishing status

After linking the source space and target space in the space publishing configuration, the source space documents publishing status is set as NEW.

Once an initial copy and publish action has occurred, each document is synced and the document status is PUBLISHED.

A change in either a source space document or target space document sets the document status to OUT OF SYNC.

The publishing status lozenges are displayed by default on both the source space content and the target space content (for users with admin or edit permission for the content in that space).

Deleting a published document from the source space will set the target space document status as REMOVED. Deleting a published document from the target space sets the source space document as NEW.

What is copied and published?

Space Publishing can be configured to include

pages, blogposts, top-level pages

The publish and sync action can also be set to include

labels, content properties, version comments, display/hide the publishing status lozenges

You can also choose to match labels on content in each space, delete any content found in the target space, copy page restrictions and replace source space references in the published content to the target space references.

A label can be set by a global administrator as a sync-label. This sync-label can then used to determine which content to publish in a space publishing action.

The content to be published and synced for Space Publishing is configured separately to the copy space configuration options.

Who can use Space Publishing?

To publish source space content (an individual page or the whole space) you must

have permission to View and Edit pages in the public space
be a member of the Confluence group added as a Publishers Group in the Comala Publishing app global configuration

Using Space Publishing

View draft and published versions — Quickly view the draft or published version of a page
Deleting a page — What must you do to ensure deleted draft content is also removed from the published space? What happens when you delete a page in the published space but not the draft space?
Unlink two spaces — How to unlink a draft and published space and what happens to the content in each space
Using publish and sync with the Comala Document Management family of apps — Publish pages and blog posts using an app from Comala Document Management family of apps and Comala Publishing
Publish a single page — Publish a single page from the source space page when space publishing is configured with a target space
Publish a space — Publish a whole space using space publishing
Space Publishing dashboard — Space Publishing dashboard configuration options
Set up a source space and linked target space — Linking the source space for the draft content and the target space for publishing
Excluding in-page content from being published — Using the ignore-publishing macro to prevent some page content from being published

Space content can also be copied to another space in a one-off copy action using Copy Space. The target space set for Copy Space is not linked to the target space set in the copy space configuration for the space.