Confluence PDF and Word export
Overview
This page describes how the Comala Document Management app integrates with Confluence’s native PDF and Word export features when using same-space publishing.
Page-level export
When exporting pages and blog posts as PDF or Word the current state of content will be published, respecting workflow Published vs. Draft if using same-space publishing.
Workflow state type | Notes |
|---|---|
No applied workflow | The latest version of the content is exported |
Unrestricted state  | The latest version of the content is exported |
Draft state  | The draft version being viewed is exported
|
Published (final) state  | The published (last approved) version is exported |
The published version is the content version created the last time a transition to the final state occurred.
In same-space publishing, if the final state content is edited and there is no transition to another state
The version in the final state changes, but
The published version does not change until another transition into the final state takes place
To ensure that content in the final state is always the published version, add the updated transition to the final state.
See: State status indicator circles and Publishing.
Draft content export
When exporting draft content, the associated workflow state is shown in the output, under the page title, as shown below
By default, only users with edit or admin permissions can view draft content.
When this page was exported as a PDF
The content was considered draft content
It was still in the workflow state named Draft
There was no workflow history of a previous transition to the final state (no published version had been created)
Once a published version has been created on a transition to the final state
The native export options default to exporting the published version
The state name does not appear in the export
Space-level export
At the space level, we only integrate with the PDF export:
Pages without workflows applied, the latest version is exported as usual
Pages with workflows
Where workflow does not have a
final=truestate in the workflow, the latest version is exported as usualWhere workflow includes a
final=truestate, only the published content version is exported; draft content is not exported.
There is no way to export a draft version of content with the space-level PDF export.
If the space is exported as HTML or XML, the latest versions of all pages will be included.
Related pages
External
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