Overview
Key features
Page Approval for Confluence Cloud enables content creators and contributors to establish an approval process where designated reviewers can review, approve, or reject content. By setting an approval expiration on a specific date, you can keep content up-to-date.
Approval Templates: let you start your approval process with predefined templates, including notifications to inform your team when a page is ready for review
Page Approvers: Choose one or more of your team to approve the page. Use the Standard approval so that all your named approvers need to approve the page.
Quorum Approval: Set the minimum number of your named approvers required for approval, ensuring a page is approved once it meets the specified threshold.
Chain Approval: set the order in which your named approvers need to approve the page. All approvers in the list need to approve the page, but the approval goes through an ordered chain, so if any of the approvers reject the page at any stage, the page is not submitted for subsequent approval.
Page Acknowledgement: allows users who are not approvers to acknowledge the page and be kept in the loop.
Set Due date and Priority: when you create a request, inform your approvers of the timeframe and urgency of an approval request
Approval Dashboard: keeps your team informed, helping them prioritize tasks based on due dates and work priorities
In-app notifications: Approvers, content creators, and contributors receive in-app notifications. Notifications are also automatically added as page comments to keep all the team informed on the page.
Challenges
As your organization grows, you will need to have more collaborative reviews and approvals of Confluence documents. For example, you might have a content creator workflow where the team leader or other departments must review and approve each new page.
You might be using one or more inefficient methods to collaborate, such as:
manual tracking of pages through spreadsheets
clunky email threads
phone calls to other departments or team members
Solution
The Page Approval for Confluence Cloud app lets you build approval and review processes on your Confluence instance. The app streamlines requests for approval requests, automatically issues notifications, and updates approval statuses. It also supports advanced features such as page approval dashboards, quorum approval, page acknowledgments, and approval expiry.
Benefits
Maintain confidence in your content
Ensure editorial guidelines are met by minimizing lost time waiting for approvals
Keep teams aligned on the status of the page
Easy-to-use tool allows for quick adoption
Use cases:
Knowledge base
Policies and procedures
Document management
Project management
Workflows that need verification and approval status
Ready to start?
Follow the Get started guide to create your first solution.
Need support? Create a request with our support team.