Simple Approval Workflow

The Simple Approval Workflow is one of three workflows included with Comala Document Control.

Open

Simple Approval workflow

This workflow has three states: Review, Rejected,  and Approved, and it lets you ensure that content is reviewed and signed off.

The workflow has a final state and automatically defines content as approved content (Approved state) and two draft content states (Review and Rejected).

Workflow states

Review state

Open

• Requires a content review

• One or more reviewers are assignable using the workflow state dialog box

• Anyone (with edit permission) can undertake the review if no one is assigned

• A reviewer can choose to disable the addition of a read confirmation on the transition to the Approved state

Rejected state

Open

• Requires a content review

• One or more reviewers are assignable using the workflow state dialog box

• Anyone (with edit permission) can undertake the review if no one is assigned

• If the page or blog post is edited in the Rejected state, the workflow automatically transitions to the Review state when the change is saved

• A reviewer can choose to disable the addition of a read confirmation on the transition to the Approved state

Approved state

Open

• Defined as the workflow final state for your approved document

• No user transitions are available from this state

• The workflow state dialog box:

  • Displays confirmation that the document has gone through an approval process

  • Includes the Activity report button linking to the page document activity report

• If the page or blog post is edited in the Approved state, the workflow automatically transitions to the Review state when the change is saved

• Users with View-only permissions are directed to view the last approved version of the content

A due date can be set on the Approved state; when this expires, the workflow automatically transitions to the Review state. If you require specific page expiry behavior, consider using the Content Expiry Workflow

Related pages

• Content Expiry WorkflowPreview

• Quality Management System WorkflowPreview