Workflow parameter

Overview

A workflow parameter is used as a placeholder for the values of the following:

• Due date for approved documents in the Content Expiry workflow

• Approval reviewers and read confirmation readers in the Quality Management System workflow

Using workflow parameters in your workflow lets you add a workflow that can be used for different teams or projects, but with these values set within a space or on a specific document. This lets you use these workflows in different spaces. The values can be set:

• When applying the workflow and prompted by the workflow setup dialog box

• By a space administrator in the app space settings, with the values used next time the space workflow is applied to a new document

• By a page editor using the Edit Parameters option in the page tools menu when the workflow is applied on a page-by-page basis

Due date parameter

The Due date parameter is defined in the Content Expiry workflow. It is used as a placeholder for the value of the due date set when the workflow transitions to the final state, Approved.

Open

When creating a new page with the workflow active as a space workflow, the workflow setup dialog box prompts the space administrator to confirm or edit this value.

The due date parameter value used when applying a page workflow can be edited using the Edit Parameters page tools menu option.

Reviewer and read confirmation user and group parameters

These workflow parameters are defined in the Quality Management System workflow.

Open

When creating a new page with the workflow active as a space workflow, the Workflow setup dialog box prompts the space administrator to confirm or edit these values.

Open

The parameter values used when applying a page workflow can be edited using the Edit Parameters page tools menu option.

Related pages

• Edit Parameters - Page toolsPreview

• Space administration | Editing workflow parameter valuesPreview

• Workflow setupPreview