Draft and approved states

1 Overview | 2 Draft content | 3 Approved content | 4 Related pages

Overview

Once the Comala Document Approval app is added to the page, the initial state of the document is considered to be draft content version.

This initial approval workflow state is, by default, the Review state.

Any document that is in the Rejected state is also be considered as a draft version.

Content in the Approved state is considered the approved document version. If the content is updated when in the Approved state, the approval workflow transitions to the draft Review state.

The Comala Document Approval workflow treats the approved version of content differently to draft (non-approved) content versions if the workflow drafts and visibility setting is set to Administrators and Page editors.

Choose the three-dot menu in the approval state dialog box to view the workflow events and activity for the page.

Draft content

Content in the Review or the Rejected state is considered to be draft content.

By default

View-only permission users cannot see draft document versions - documents in either the Review or Rejected state
View-only permission users only see the most recently approved version (if one has been created)

Users who have edit or administrator permission can see the document when it is in either of these two draft states.

If the content has previously been approved, a link to the last approved version is added to the draft state content byline.

This last approved version has a link back to the current draft version.

The Approved breadcrumb displayed on this last approved version does not provide access to the approval state dialog box.

The links to the draft or approved content are displayed in the content byline when both a draft and an approved version are available. However, the document is in one of the draft workflow approval states.

Approved content

Users with view-only permission for the page can see only the latest approved content. The approval workflow content byline is not displayed.

This version is displayed to a user with View-only permission, regardless of the content's current approval workflow state.

If the document is currently in the Approved state, a user with edit or administrator permission can view the workflow content byline and be able to access the approval state dialog box.

View-only users are directed by default to the last approved version of the content.

If you require fully secure publishing of content, we recommend using Comala Document Approval and Comala Publishing to publish content from a source space to a target space to get the full Confluence permissions to manage the content in the published target space.