Overview

Use Comala Publishing for Confluence Cloud to optimize how you publish your content.

Comala Publishing for Cloud provides between-space publishing to keep your draft space page content separate from finished work in a public space.

Use Comala Publishing for Cloud

Publish content from a source space to a target space using Comala Publishing

You can use a workflow from one of the following apps: Comala Document Management, Comala Document Control, or Comala Document Approval.

Once a page is published, use the app to synchronize the source and target space pages.

Page editors can quickly check a page’s current publishing state in the added publishing byline displayed on both the source and published content.

Quickly configure a space for publishing

A space administrator can use the publishing space setting (accessed using the space settings App links>Publishing option) to configure publishing.

Comala Publishing space settings

The space settings let you:

You can configure publishing to:

The space administrator can also publish the pages from this source space to a target space:

Single-page publishing

Simply and easily publish an individual page using the publishing byline and popup when single-page publishing is enabled.

Once published, the page publishing state byline is updated

Changes to the target or source space page update the byline to Out of sync.

Choose the publishing byline in either space to open the publishing popup and view the source or published content.

Space publishing

As a space administrator, simply and easily publish all the pages in a space using the Space publishing option in the space settings Publishing dashboard.

Publish pages using the publishing user or the app add-on user permissions

Support compliance by securing your public target space - configure publishing to use the app add-on user for publishing actions.

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When the app add-on user is chosen in the Select user performing publishing action, a Confluence user (such as a page editor or space administrator) does not need edit permission in the target space to publish pages; instead, the publishing action uses the app add-on user permissions in the target space.

Publishing report

View the publishing state for all your pages in the source or target space in the Publishing report. A space administrator can publish pages directly from the report in a single publishing action.

Publishing Report

Filter the report display using the Publishing state filter or a word that matches the page Title filter. A space administrator can publish the displayed filtered pages in a single publishing action.

Publishing Report - Filter pages by the Out of sync and the New publishing status

If a Comala workflow is applied to any pages in the space, the Final workflow state filter is available in the report to display only pages that have been approved.

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The Final workflow state filter, in combination with any set publishing state filter, offers you more precise control over the report results.

Publish using a Comala workflow

The Comala Publishing integration with a Comala workflow supports the publishing of a page using the applied workflow from one of the following:

Comala Publishing automatically publishes pages to the target space when they reach the applied workflow final state.

Workflow dialog box on the page - workflow final state

A space administrator can configure whole space publishing to only publish pages in the final state in the workflow

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App space settings - Only publish pages in the workflow final state option

When a Comala workflow is active, making the Only publish pages if they are in the final state of the workflow option active excludes pages that are not in the final state from being published when publishing all the pages in the space (space publishing).

Publish a page on a defined workflow event using a workflow trigger

When using Comala Document Management, you can configure the publishing of a page under a different workflow event or state change. Publishing occurs during this workflow event and during the transition to the final state (if the workflow includes a final state). In Comala Document Management for Cloud, you can customize your workflow by including a trigger, as in the example below.

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Visual editor - Workflow trigger using publish page action

User permissions

Comala Publishing requires users to have specific Confluence permissions. For example:

To publish pages using Comala Publishing for Confluence Cloud, a user must have at least permission to view and edit both the source and the target spaces.
To manage and publish all the pages in a space, you must have space administrator permission in these spaces.

The space administrator can configure publishing to use the app add-on user permissions in the target space. This can help with compliance by restricting the need for user access to your published pages.